The conference for all 11-19 mathematics teachers

27-29 June 2019

University of Bath

MEI Conference 2019 Exhibition

Friday 28 June at University of Bath

As in previous years, the MEI Conference 2019 will be a unique opportunity to engage secondary and post-16 maths educators. Taking place on the second and busiest day of MEI’s three-day annual conference, we expect there to be over 200 practising secondary and post-16 maths teachers, providing you with an excellent opportunity to network and display/demo products. We will be putting incentives in place designed to direct people to the stands.

Why exhibit at the MEI Conference 2019?

  • Over 200 active teachers expected to attend
  • A rare opportunity to engage with secondary and post-16 maths educators
  • Incentives for delegates to visit your stand
  • Reasonably-priced stand fees
  • All exhibitors are mentioned within delegate literature, on the conference website and on the conference app

Registration for exhibitors is now closed

Please contact [email protected] if you have any queries or for more information.


Exhibition programme

Stand hire and
exhibition fees

Set-up and set-down

Insurance and risk assessments

Delivery and collection

Inserts in delegate packs

Attending sessions

Accommodation and meals

Travel and parking

Sponsorship opportunities

Queries

Exhibition programme

View the exhibition programme

Delegates will have the opportunity to visit your stand during two 30-minute breaks, one mid-morning and one mid-afternoon, and an extended 90-minute lunch break. The exhibition itself is spread across level 1 and 2 of the main conference building, close to where refreshments and lunch-time desserts will be served.

Stand hire and exhibition fees

Stand size For-profit organisation fee Non-profit organisation fee
6m2 £235.00 £176.00
12m2 £385.00

Stand bookings include:

  • display space in the exhibition hall; either 6m2 or 12m2
  • 6ft x 2ft table
  • refreshments and lunch for one exhibitor
  • company listing in conference brochure and on conference website
  • wifi connection
  • free parking

A number of chargeable extras are also available:

Extra purchase Price
Electrical socket £30.00
Extra member of staff to support stand £45.00
Posterboard £30.00
1 insert in delegate bags £65.00
2 inserts in delegate bags £110.00
Accommodation £60.00 per person, per night
Dinner £28.00 per person

Prices listed above are exclusive of VAT.

Set-up and set-down

Set-up

You may set-up your stand from 08:30 on Friday 28 June, ready for the first break at 10:00.

Unfortuantely, we are unable to provide the opportunity to set up your stand on Thursday 27 June.

Set-down

You may set-down your stand from 15:45 on Friday 28 June, after delegates have left the exhibition area.

Please note that stand materials and equipment must be removed from the building before vacating the premises. If you are unable to do so, MEI are happy to dispose of the remaining materials or arrange delivery of your materials back to a single location for a fee. Please contact [email protected] to enquire.

Insurance and risk assessments

It is required that you submit proof that your organisation holds a Public liability insurance policy of no less than £5,000,000, covering a period including Friday 28 June 2019

After you register you will be required to email a scanned or photographed copy of an insurance policy or letter of confirmation, detailing the above. You stand booking will not be confirmed until you have done so. This is a compulsory condition of your registration as an exhibitor, and we are not able to make any exceptions.

A risk assessment must be completed by all exhibitors and should be able to be produced if you are asked for it. Neither MEI nor the University of Bath accept any liability for acts or omissions by you or by any party employed by you as part of this event. If you do not have a risk assessment document, a template can be downloaded here.

If you have any concerns or queries about providing adequate insurance documentation or completing a risk assessment, please contact [email protected].

Delivery and collection

Option 1

We strongly advise that you arrange any delivery of materials to arrive on Wednesday 26 June or Thursday 27 June. Please ensure any deliveries of stand materials are sent to:

MEI Conference - 28/06/2019
Chancellors' Building
University of Bath
Claverton Down
Bath
BA2 7AY
07446 110577

Download a packing label template

You must make sure that you clearly mark all boxes with your organisation name and box number, e.g. 1 of 3, 2 of 3, etc.

Option 2

If you need to arrange delivery to arrive before Wednesday 26 June, please send it to:

MEI Conference
Chancellors' Building - 28/06/2019
Central Stores, 5 South
University of Bath
Claverton Down
Bath
BA2 7AY
01225 386652

Download a packing label template

You must make sure that you clearly mark all boxes with your organisation name and box number, e.g. 1 of 3, 2 of 3, etc. If you fail to do this, MEI cannot guarantee that your materials will be delivered to the correct place and may not be available during the exhibition.

Please note that stand materials and equipment must be removed from the building before vacating the premises on 28 June. Please direct couriers to:

MEI Conference
Chancellors' Building
University of Bath
Claverton Down
Bath
BA2 7AY
07446110577

If you are unable to arrange collection for after the exhibition finishes on Friday 28 June, MEI are happy to dispose of the remaining materials or arrange delivery of your materials back to a single location for a fee. Please contact [email protected] to enquire.

Inserts in delegate packs

We are pleased to offer the opportunity to place inserts into our delegates conference packs, regardless of whether you will be exhibiting at MEI Conference 2019 or not. Inserts can be a single A4 sheet or smaller and 350 copies should be sent to arrive by Friday 14 June at the latest, with your organisation's details clearly marked on the package. Inserts should be sent to the following address:

Alex Edge
MEI
Monckton House, Epsom Centre
White Horse Business Park
Trowbridge
Wiltshire
BA14 0XG

Attending sessions

We regret that, due to the high number of delegates attending the conference, we are unable to invite exhibitors to attend workshops or plenaries. You are, however, welcome to register as a regular delegate in order to do so.

Register to attend the conference as a delegate

Session descriptions and delegate fees, as well as other conference information, are all available on the MEI Conference 2019 website. Please contact [email protected] with any enquiries.

Accommodation and meals

Lunchtime meals and refreshments are provided for exhibitors on Friday 28 June, as part of the cost of stand hire. Alternatively, there are several convenience shops and food outlets located close to the exhibition hall.

We are able to offer bed and breakfast to exhibitors in the same en-suite accommodation as our delegates, at an additional cost of £60 per person, per night. The rooms are of a good, modern standard and very convenient to the conference facilities.

We are also able to offer exhibitors the opportunity to join delegates for evening meals at a cost of £28 per person, per evening:

  • Thursday 27 June - informal dinner, followed by a quiz
  • Friday 28 June - Conference dinner, followed by an after-dinner speech by Harry Baker

Travel and parking

Please see the MEI Conference travel and parking guidance for more information about getting to the University of Bath.

Parking

Upon arrival you will be able to park outside Chancellors' Building to unload.

Immediately after unloading, you must move your vehicle to park in the East Car Park, near the accommodation in The Quads, and then walk to the Chancellors' Building. There are ten disabled parking spaces and six electric vehicle charging spaces in the East Car Park. You must display your Blue Badge if you are parking in a disabled parking space. If this car park is full there is an East car park overflow.

Please be aware that any cars parked in the East Car Park will need to display a official parking permit, which will be sent to all registered exhibitors.

Sponsorship opportunities

We have a variety of opportunities available to suit all interests and budgets. Please email [email protected] for more information.

Please note: the earlier you get in contact, the more opportunity we have to include you in our promotional activity and literature!

Queries

Please contact [email protected] with any queries or concerns you might have about exhibiting at MEI Conference 2019.