Terms and Conditions

These terms

  1. What these terms cover
    These are the terms and conditions under which You will be able to attend the annual MEI Conference (to be held this year on 30 June - 1 July 2022). The MEI Conference is referred to in these terms and conditions as the 'Event'.
  2. Why should you read these terms
    Please read these terms carefully before You register for the Event. These terms tell You who We are, how You register and pay for the Event, and how You or We may cancel the Event or Your attendance at it. These terms also set out what the expectations are of both You and Us at the Event, as well as other important information.
  3. Our contract with You
    The contract between us allowing You to attend the Event comprises these terms and conditions, together with the details set out as part of Your online registration (which includes information about, in particular, the cost of the Event). The contract between us comes into effect when You submit Your online registration. This contract is between You and Us. No other person shall have any rights to enforce any of its terms.
  4. Are You a business or a consumer?
    In some areas you will have different rights under these terms depending on whether you are a business or consumer. You are a consumer if:
    • you are an individual; and
    • you are buying services from us wholly or mainly for your personal use (not for use in connection with your trade, business, craft or profession)
    If you are not a consumer, you are automatically a business customer (even if you are a non-profit making educational establishment).
  5. Are you booking for others to attend the Event?
    If You have made a booking for other individuals to attend the Event (for example, where You are a school making a booking for specified teachers to attend the Event), You must make sure that the individuals attending the Event comply with these terms and conditions. You should therefore make sure they understand and accept these terms before You complete the online registration.

Use of defined words which have particular meanings

In these terms, the following words have the following meanings:

  1. Consumer: has the meaning given in clause 1.4 above

  2. Content: means all presentations and teaching, learning or training materials provided to You during the Event

  3. Event: means the 2022 MEI Conference, to be held on 30 June - 1 July 2022

  4. Event Outside of Our Control: means an event which is beyond the reasonable control of MEI. Please bear in mind that this includes any resurgence of the Coronavirus Covid-19 pandemic, and any imposition of associated national or local restrictions

  5. Fee: the fee that You must pay for attendance at the Event, as set out when You register for the Event

  6. Venue: Keele University

  7. Writing: when we use the words "writing" or "written" in these terms, this includes emails

Information about MEI, and how to contact us

  1. Who we are
    We are Mathematics in Education and Industry, a private company limited by guarantee established in England and Wales. Our company registration number is 03265490 and our registered office is at Monckton House Epsom Centre, White Horse Business Park, Trowbridge, Wiltshire, BA14 0XG. We are a registered charity in England and Wales under charity number 1058911.
  2. How to contact us

    You can contact us by telephoning our customer service team at +44 (0)1225 776776, or by writing to us at [email protected] or at:

    MEI
    Monckton House, Epsom Centre
    White Horse Business Park
    Trowbridge
    Wiltshire
    BA14 0XG
    United Kingdom

  3. How we may contact you
    If we have to contact you we will do so by telephone or by writing to you at the email address or postal address you provided to us in your registration.

Registration for the Event

  1. By submitting an online registration, You acknowledge and accept these terms and conditions and confirm that the information you submit is accurate, true and complete.
  2. Following your submission of an online registration, MEI will send You an email confirming that Your registration has been received.
  3. MEI reserves the right to reject any registration request received, but will act reasonably in doing so. MEI will notify you by e-mail if a registration is rejected. In those circumstances, the contract between us will be cancelled with immediate effect, and MEI will refund in full any Fee that has been paid.
  4. You will receive full details of the Event, including joining instructions and any other information which We think You will need in order to participate in the Event, via email to the email address provided on the registration form.

Fees and invoicing

  1. The Fee that you agree to pay for attendance at the Event is set out in your online registration. After Your online registration has been confirmed, MEI will send you an invoice for the Fee, as per your instructions in Your online registration.
  2. The Fee must be paid no later than 30 days following Your receipt of the invoice. If the Fee is not paid by that date, MEI will be entitled to cancel Your attendance at the Event. Any such cancellation will be notified to you by e-mail, to the same address to which the invoice was sent.

Cancelling the Event, or Your attendance at it

  1. If You are a Consumer, You may cancel Your attendance at the event within 14 days of receiving the confirmation email from Us. To exercise this right of cancellation please send confirmation in writing to [email protected], or use the cancellation form provided in Appendix 1 to these terms and conditions. In these circumstances, we will refund any amount that you have already paid to Us. However, please note that We will not refund Your Fee if You cancel Your attendance after the Event has occurred.
  2. If You are not a Consumer, or You are a Consumer and Your 14 day cancellation window has passed, You are not entitled to cancel Your attendance at the Event. However, if You notify Us that You no longer wish to attend the Event, We may, at Our sole discretion, agree to provide You with a full or partial refund where we consider it reasonable to do so. In considering whether to issue a refund, we will have regard to whether We are able to allocate Your place to someone else, and to any unrecoverable costs of MEI which arise as a result of that cancellation.
  3. The Event is subject to cancellation or postponement at MEI’s discretion. If MEI cancels or postpones the Event (other than where the Event is cancelled or postponed due to the occurrence of an Event Outside of Our Control) MEI will notify You by email as soon as possible and you will be given the option to cancel your booking and receive a refund in full.
  4. If an Event Outside of Our Control occurs, which results in Us being unable to hold the Event as planned, we will take reasonable steps to re-arrange the Event to another date and / or another location, and will notify You of the re-arranged Event. Depending on the circumstances, those reasonable steps may include hosting the Event as an on-line Event, rather than in-person. If we have to re-arrange the Event as a result of the occurrence of an Event Outside of Our Control:
    1. if you are a Consumer, you will be entitled to either attend the re-arranged Event, or to cancel Your attendance at the Event and receive a full refund of the Fee that you have paid;
    2. if you are not a Consumer, you will be entitled to attend the re-arranged Event. If You choose to cancel Your attendance at the Event instead, MEI will refund you a reasonable proportion of the Fee that You have paid (having regard to any unrecoverable costs of MEI which arise as a result of Your cancellation). The amount of any such refund will be at MEI's discretion.
  5. Other than for a refund of the Fee as set out in this clause 6, We accept no liability to You for any losses incurred by You (including but not limited to any expenditure or any loss of income) that You incur as a result of Us cancelling, postponing or altering the Event.

Our requirements of You at the Event

  1. When attending the Event, You must ensure that You observe all rules and instructions relating to the use of the Venue which We or the Venue make known to you. You must follow any relevant guidance or instructions on any equipment, signs or notices, and any parking guidelines, and comply with any policies or procedures that we or the Venue make known to You.
  2. Where any equipment or facilities are made available to you at the Venue, You must use those equipment and facilities responsibly at all times and in accordance with any instructions provided.
  3. You will be responsible for the costs of repair and replacement of any damage and breakages that you cause at the Venue, and You must promptly report any damage, breakages or losses that occur or that you become aware of at the Event.
  4. You must not act in an improper, rude or disorderly manner towards staff, or any other users of the Venue, and you must treat all staff at the Venue and other attendees with respect.
  5. The Venue may impose requirements on attendees at the Event with regard to, for example, the use of face coverings and social distancing measures. The Venue may also require evidence of vaccination against Covid-19, or evidence of recent negative test for Covid-19. Please refer to Keele University's website for details of the current entry requirements for the Event. We will give You as much notice as we can of the requirements for entry to the Event (if any) but You should be aware that the Venue's requirements are subject to change to reflect the level of risk and the status of the Covid-19 pandemic.
  6. In addition to any requirements of the Venue for entry to the Event, You must comply with all Government guidance in relation to testing and isolation in advance of the Event.
  7. If You break these rules, or any other requirements of You which are set out in these terms, You may have to compensate Us, and We may not permit You to attend future events organised by MEI.

Content and Intellectual Property

  1. Copyright and all other intellectual property rights in all Content is owned by MEI or its licensors, or by presenters at the Event who produce that Content. You will not acquire any right, title or interest in any intellectual property rights in that Content.
  2. The Content is provided on an “as is” basis without any warranties of any kind (express or implied). MEI excludes to the fullest extent permitted by law all liabilities, costs, claims, damages, losses and/or expenses arising from any inaccuracy or omission in the Content.
  3. The Content may comprise educational resources which have been developed by us or on our behalf. You may use those educational resources:
    1. for Your personal use; or
    2. where You are a teacher, for Your use in the teaching of students in Your school or college.
  4. You must not use any part of the Content (including, in particular, any educational materials) other than for the purposes described above. In particular, You must not use any part of the Content for commercial purposes.
  5. You must not modify any Content that is made available to You in any way other than for Your own personal use or for use when teaching students in Your school or college. Where You do modify such materials, any intellectual property rights in those modified materials shall be deemed assigned to Us. You must not use any illustrations, photographs or any graphics separately from any accompanying text, without Our prior written consent.
  6. Our status (and that of any identified contributors) as the authors of all Content must always be acknowledged.
  7. If You use any Content in breach of these terms, You may be prevented from attending future MEI conferences or accessing other MEI materials through Our web-site or otherwise, and you must, at our option, return or destroy any copies of the Content that you have made.
  8. Views expressed by speakers, exhibitors and sponsors at the Event are their own. MEI is not responsible or liable for any advice given, or views expressed, by any speaker and/or sponsor or in any material provided.

Recordings of the Event

  1. You must not audio or video record any part of the Event using any recording device, unless specifically agreed by MEI in writing.
  2. MEI and guest speakers may make recordings or take photographs of the Event; MEI will process Your personal data (including Your image and recordings of Your voice) in line with our privacy notice. Please note that Your image may be captured in photographs and / or films of the Event, and that those photos and films may be reproduced for promotional purposes, in advertising or in podcasts in future Events. We will put a process in place allowing You to let Us know that you prefer that your image is not used in this way, and will outline that process to you in the joining instructions. Please make sure that you comply with that process, if you prefer that Your image is not used.

Data protection and privacy

  1. Any data, including personal data, that you provide to MEI in relation to the Event will be processed in accordance with MEI's Privacy Notice.
  2. Where appropriate, we may share your personal data with other parties who we are contractually engaged with. In particular, we will need to share some of your personal data with the Venue which is used to host the Event, in order that they can properly host the Event and comply with their legal and regulatory obligations. Please refer to our Privacy Notice in that regard.
  3. We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. Details of how the data that you submit will be used are set out in MEI's Privacy Notice.

Our liability to you

  1. We do not exclude or limit our liability where it would be unlawful to do so. This includes liability for death or personal injury caused by our negligence or the negligence of our employees, agents or subcontractors.
  2. If You are a Consumer, We are responsible to you for foreseeable loss and damage caused by Us. If we fail to comply with these terms, we are responsible for loss or damage You suffer that is a foreseeable result of our breaking this contract or our failing to use reasonable care and skill. But we are not responsible for any loss or damage that is not foreseeable. Loss or damage is foreseeable if either it is obvious that it will happen or if, at the time the contract was made, both we and you knew it might happen.
  3. If You are not a Consumer:
    1. We will have no liability to you for any loss of profit, loss of revenue, loss of business, business interruption, or loss of business opportunity, or any indirect or consequential loss arising under or in connection with these terms and the Event, however caused; and
    2. Our aggregate liability to You for any loss arising under or in connection with this agreement, and whether arising in contract, tort (including negligence), breach of statutory duty or otherwise, shall in no circumstances exceed the amount of the Fee that You have paid to Us.

Which country's laws apply to any disputes

  1. These terms are governed by the Law of England and Wales.
  2. You and We can only bring legal proceedings under these terms and conditions in the English and Welsh courts. However, if You are a Consumer and:
    1. You live in Scotland You can also bring legal proceedings in Scotland; or
    2. You live in Northern Ireland You can also bring legal proceedings in Northern Ireland.